Expensify is the leading AI expense management platform used by 15 million+ people worldwide. Its SmartScan technology uses AI to read receipt photos taken on your phone — automatically extracting the merchant, date, amount and category — and creating an expense report entry in seconds. Manual data entry is essentially eliminated.
For finance and accounting teams, Expensify automates the approval workflow — expenses route to the right manager, policy violations are flagged automatically and approved expenses sync directly to QuickBooks, Xero, NetSuite and other accounting platforms. Month-end expense reconciliation that used to take days now takes hours.
Expensify Card takes this further — it's a corporate card where every transaction is automatically matched to a receipt, categorised and reported in real time. Finance teams see company spending as it happens, not 30 days later.
Key Features
📱
SmartScan
AI reads receipt photos and extracts merchant, date, amount and category automatically — no manual data entry.
✅
Approval Workflows
Expenses automatically route to the right approver with policy violation flags and one-click approval.
💳
Expensify Card
Corporate card with real-time receipt matching, spend controls and automatic categorisation.
🔗
Accounting Sync
Direct integration with QuickBooks, Xero, NetSuite, Sage and major accounting platforms.
✈️
Travel Integration
Book travel directly in Expensify — flights, hotels and car hire with automatic expense creation.
📊
Spend Analytics
Real-time visibility into company spending by category, department, project and employee.
Pros & Cons
What we love
SmartScan is the best receipt scanning in the market
Free plan for individual use
Direct sync to all major accounting platforms
Real-time spend visibility with Expensify Card
Extremely easy for employees to use — high adoption
Watch out for
Pricing adds up for large teams
Customer support can be slow
Some users find the UI dated vs newer competitors
Corporate card only available in the US
Frequently Asked Questions
Expensify is free for individual use — one user, SmartScan and basic expense tracking. For business use with approvals and accounting integrations, plans start at $5/user/month (Collect) and $9/user/month (Control). The Control plan includes multi-level approvals, policy enforcement and advanced integrations.
Ramp is better for larger companies that want a corporate card-first approach with advanced spend controls. Expensify is better for SMBs that need flexible expense reporting for employee reimbursements, not just card spend. Expensify also has better accounting software integrations and is available internationally, while Ramp is US-only.
Yes — Expensify has a direct, real-time integration with QuickBooks Online and QuickBooks Desktop. Approved expenses sync automatically with the correct accounts, categories and tax codes. It also integrates with Xero, NetSuite, Sage Intacct and most other major accounting platforms.
The best expense management tool for small and mid-sized businesses — SmartScan eliminates manual data entry and the approval workflow automates what used to take finance teams hours every month.
Quick Facts
Best forFinance teams, SMBs, travellers
PricingFrom $5/user/mo
Free planFree for individuals
Founded2008
Try Expensify
Expensify uses AI to scan receipts, auto-categorise expenses, enforce company policies and process reimbursements — eliminating manual expense reporting entirely.